Preparation through development projects

How can I decide whether my project is suitable for RIE?

DEval provides information on how development cooperation projects or the respective project managers can decide independently whether a project is suitable for RIE implementation. It is also possible to use our consulting service to clarify this issue.

The checklist here will quickly allow you to decide whether your project is suitable for RIE.

As it can be challenging to decide whether a project is appropriate for RIE, we offer consultation. DEval also offers a capacity building workshop on RIE in early August. To register for a consultation and/or the capacity building workshop, send an informal email to RIE-fund[at]DEval.org with the subject “RIE consultation” or “Capacity building workshop”. Please include your contact information.

What stage does the development cooperation project have to be in for an RIE to be carried out? Can starting/advanced/completed projects also be evaluated?

There are no restrictions at the start of development cooperation projects. Ideally, RIEs will have already been considered and integrated in the project planning and will start after the beginning of the research funding period. Due to time constraints however, this is not always possible. If the measure to be evaluated has not yet started and any necessary changes in terms of the implementation can still be made, an RIE may be integrated at a later stage. If (baseline) data has already been collected, it is also possible to carry out an RIE at a later stage of the project or even after the project has ended. It is particularly important here that data is not only collected on the participants in the measure but also on the persons in the so-called control group. Accordingly, a decision is always made on a case-by-case basis.

How heavy is the workload in the case of the development cooperation projects?

This cannot be answered in general terms, as it varies depending on the context of the project. For the development cooperation projects, the most labour-intensive period is probably the research design and the individual data collection stage.

What happens to the submitted project descriptions?

The submitted project descriptions are fundamental to the RIE funding programme. They will be published after the submission deadline: Overview of development cooperation projects that are eligible for RIE.

Based on the project descriptions, a matchmaking process will be conducted. During this process, the interested scientific institutions get in contact with the development cooperation projects. The aim is to clarify any open questions and to assess whether cooperation within the RIE research projects is promising for the scientific and development organisations. The scientists then work with the development cooperation projects to develop a research design.

After that, the scientific institutions can apply for funding. Applications must include a letter of support from the respective development cooperation project.

Before your project description is published or made available to the scientific institutions, DEval will review the project description. If any information relevant for RIE design is missing, DEval will contact you and ask for clarification.

Is it possible to apply without participating in the matchmaking process?

Applications by scientific institutions, with the support of a development cooperation project, are possible until 30 November 2022. It is not a requirement to have participated in the matchmaking process. Nevertheless, we recommend participation so that you can benefit from the support offered during the matchmaking process.

Application of the RIE research projects

Who is eligible to apply and who can propose development cooperation projects? With whom does the administrative responsibility lie?

Eligible applicants are state and state-recognised German universities, university hospitals and non-university research institutions that are recognised as non-profit organisations and conduct their own research and are based in Germany. Development cooperation projects can be proposed by German development cooperation organisations (see development cooperation organisations). A letter of support from a development cooperation organisation is required for the application process. The administrative responsibility for project implementation lies with the eligible institutions.

Who receives financial support and what can be financed with it?

The financial support goes directly to the research institutions funded. This means that scientific staff and data collection can be financed as well as material resources. The financial support provided for the RIE cannot be used to finance project staff at the development cooperation organisations. The implementation of the development cooperation measure cannot be financed using the funding programme either.

Can parts of an RIE (especially individual data collections) also be funded?

Eligible for funding are coherent research projects.

In exceptional cases, this can also be individual data collections if they have an “RIE character” and can be regarded as a complete research project.

How final does the conception of the RIE have to be as of 30 November?

The project proposal of the scientific institutions must include a complete RIE research project. Therefore, the conception of the RIE must be complete. However, it will still be possible to adjust individual aspects after the start of the project. Ideally, expenditure by financial year should remain the same. Changes in the budget are subject to approval.

What is the maximum amount of financial support per financial year?

The maximum amount of financial support is approximately 365,000 euros in total, which must be divided between the budget years. The maximum funding amounts per year are:

2023: up to 110,000 euros
2024: up to 144,000 euros
2025: up to 113,000 euros

Amounts not drawn down in one financial year cannot be carried over to the following year.


What criteria are used to select RIE research projects?

RIE projects are selected based on the following criteria:

- Relevance to development policy

- Quality of the project

- Benefit and partner orientation

Further information on the selection procedure and the selection criteria can be found in the funding framework. A summary of the funding framework can be found under the heading "Science".

Is it relevant for the project selection what the funds are used for?

There is no weighting based on certain cost categories. All expenditure must serve the fulfilment of the research purpose.

Forwarding funds and groups of bidders

Will it be possible for groups of bidders to apply?

Consortia are permitted as applicants. The forwarding agreement will then be concluded between DEval and the institution responsible for the application (see consortium in the funding framework).

Will it be possible to forward funds to consultants abroad?

It is not possible to forward funds to independent consultants or companies. However, orders may be placed with consultants as part of award procedures at any time.

Can funds be forwarded to partner institutes that are located in Germany or in other European countries?

Funds may be forwarded to academic institutes in Germany or abroad as long as the amount does not exceed 40% of the total budget.

If funds are to be forwarded to institutes, do the institutes have to be connected to the DC project?

The academic institutes do not have to be connected to the DC project.

Can partners that receive forwarded funds also commission other parties?

It is also possible for partner institutes that receive forwarded funds to award contracts to other parties. Such awarding procedures are subject to the same rules as in Germany with regard to tender limits and maximum amounts (also refer to the question about cost limits). It is the task of the grantee to record this.

Implementation and evaluation

As of what cost limits do orders have to be tendered and what are the associated rules?

A direct order is possible up to a net order value of €1,000. For a net order value of €1,000 to €15,000, an award procedure with at least three participants is necessary. For a net order value of €15,000 to €50,000, a restricted tender without competitive bidding is required. For a net order value of €50,000 to €215,000, a public tender or a restricted tender with competitive bidding is required. Mr Viertel is available to answer any questions. You can find the contact data in the funding framework.

What tasks are to be carried out by the scientific institutions?

The scientific institutions are responsible for the RIE research project. Therefore, responsibility for the successful implementation of the RIE research project lies entirely with the scientific institutions.

The design and planning of the RIEs as well as the data collection is carried out by the scientific institutions. Any calls for proposals are also made by the scientific institutions. The financial reporting as well as the factual reports to DEval are prepared by the scientific institutions.

What is DEval's advisory and support role in the implementation?

In every RIE research project there should be a sounding board that continuously accompanies the project. DEval employees as well as others are involved in this board. Depending on the requirements, DEval provides flexible support to the RIE research projects in implementing the RIE. However, the main responsibility lies with the scientific institution submitting the application.

How are the results of the RIEs used, exploited and disseminated?

Ideally, the results of the RIE will be incorporated in the planning of similar projects within the organisations themselves as well as other development cooperation organisations, and are used by the BMZ and disseminated within the scientific community. How the results are used in practice may vary from project to project. Therefore, the benefits of the RIE should be specifically explained in the RIE funding application.

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